With its 40th anniversary on the horizon, Bolinas Museum is at an exciting time in its history. Over the past decade, the museum has reached new heights, thanks to programmatic growth, increasing attendance numbers, and the critical support of its community. This newly created position reflects this evolution. The new Operations Director will occupy a vital leadership position. Reporting to the Executive Director, the Operations Director will work closely with the Executive Director to develop and implement short- and long-term strategic plans. The Operations Director will be responsible for overseeing daily operational functions and provide financial and administrative management, including the implementation of strategic objectives and organizational initiatives to support growth over the next five to 10 years.
The Operations Director will have proven management experience and continue to build and manage effective administrative/financial systems, including accounting, physical infrastructure, information technology, and human resources. Along with the ability to multitask and strategically support the museum’s mission, the Associate Director should be self-driven with excellent managerial and communication skills. Essential duties are both internal and external facing. Reporting to the Executive Director, the Operations Director will oversee support staff and volunteers and be a liaison to key Board members and donors. The ideal candidate will have an interest in the arts, the local community, and the ability to speak eloquently to the needs the museum.
RESPONSIBILITIES & FUNCTIONS
Support the ED on all operational and strategic issues; provide strategic recommendations based on financial analysis, projections, cost identification and allocation
Review all formal finance-, facility-, IT-, and HR- related procedures, processes, and administration, recommending improvements to the systems in place and managing the systems moving forward.
Engage the ED and Board of Directors to align financial management with short- and long-term financial planning and projections.
Under direction of the ED, oversee finanical management functions in accordance with non-proift 501(c)3 Generally Accepted Accounting Principles, incuding accounting, budgeting, and reporting systems for internal and external purposes
Provide oversight for revenues, expenses, assets and liabilities
Oversee and advise on investments
Oversee donor records, reports, and analysis, ensure complete and accurate records are maintained at all times, including the tracking of restricted contributions, with the help of the Development Associate who records all gifts, produces all acknowledgement letters,
Operational & Administrative Management
Manage the museum’s physical infrastructure and system maintenance (building and grounds maintenance, security, fire, and phone systems, janitorial needs, supplies, etc.), with assistance from office manager and manage tenant relations, leases, and repairs
Oversee management of program events such as panel discussions, talks, tours, and performances
Review, update, and implement disaster/emergency plan; train staff
Oversee and maintain IT and plans for future growth (hardware and software), including training
Review, advise, and update file systems
Assist the ED and Board of Directors with strategic long-term fundraising plans and manage and implement plans in collaboration with the ED and the Board
Manage the planning and production of critical fundraising events including, but not limited to, the Annual Benefit Art Auction, the Annual Spring Lawn Party, and smaller parties and events
Oversee Development Associate who coordinates fundraising and solicitation mailings and guest lists
Oversee and grow the annual membership program that includes events, mailings, incentives, and appeals, with assistance from the Development Associate
In collaboration with the ED, conduct grant research, writing, tracking, and reporting
Manage HR policies, recruiting, staff scheduling, career development, and track staff activities accordingly, while assuring compliance with internal and external deadlines and policies
Manage contract staff and agreements
Manage volunteers including recruitment and retention strategies
Work closely with the ED and Board of Directors to administer Board records
As needed, assist with the production of key communication strategies such as the website, e-newsletter, social media, and assist with outreach materials
Collaborate with staff on outreach efforts and communications to diverse stakeholders.
Serve as a spokesperson for the museum
Passionate about Bolinas Museum’s mission and impact in the community and beyond
Bachelor’s degree from an accredited four-year college or university in nonprofit management, arts administration, business administration, public administration, fine arts, art history, or a closely related field, a Master’s degree preferred.
Minimum three to five years management experience in a non-profit organization*; arts-related or museum experience preferred, but not required.
Demonstrated experience in financial management and accounting in the nonprofit sector and proven effectiveness leading professional finance and accounting activities. Experience should include legal, audit, compliance, budget, and resource development
Demonstrated familiarity with donor management programs including reports and analysis
Proven event management skills, including fundraisers, requiring execution of multiple tasks while responding to multiple priorities
Technologically savvy, with an ability to point to examples of developing and implementing new processes and systems that increased efficiency
Demonstrated ability to plan and operate strategically, while working effectively and forging mutually respectful relationships with a diverse group of staff, community, and decision makers
Outstanding communication and interpersonal skills, including public speaking and writing with the ability to communicate with transparency, substance, and diplomacy
Self-starter and self disciplined with ability to work independently and part of a team
Demonstrated success managing people and operations with a proven ability to attract, motivate, professionalize, mentor, and retain talented staff; a track record as a team builder who can delegate and empower while creating a positive and effective work environment
Experience working with volunteers, and community-based organizations
Ability to thrive in a small nonprofit and be unflappable in the face of multiple challenges while wearing multiple hats
Ability to remain focused, prioritize, and deliver against timelines while being grounded, decisive, and disciplined
Must LOVE spreadsheets, must LOVE project management, and be flexible and good humored, while problem solving better than McGiver
Operate with excellence in mind in all matters, with the confidence to defend/debate ideas without ego interfering
Willing to work some evening and weekend hours, as needed
*A Master’s degree cannot be used to substitute for the required administrative/management experience. A Master’s degree from an accredited four-year college or university in arts administration, non-profit management, business administration, public administration, management, may substitute for one year of nonprofit management experience.
COMPENSATION: This is a one year trial contract positon to begin, compesnation commensurate with qualifications and experience.
HOW TO APPLY: Email a one-page cover letter, resume, and three references as as single PDF with the subject line “Operations Search/your last name” to firstname.lastname@example.org. Review of applicants will begin in March 2020 and continue until the position is filled. Due to the volume of applicants, only qualified candidates who will be invited to interview will be contacted. Bolinas Museum is an equal opportunity employer.
Visit https://bolinasmuseum.org/ to learn more.