Archivist/Information Management Intern

Pro Arts | Oakland, CA | Standing Offer

Overview of the Internship:

The Archivist/Information Management Internship offers hands-on experience in researching, developing, and implementing internal policies of a contemporary arts non-profit. The intern is responsible for handling archiving duties for all programs and media, as well as contributing to the organization of historic, administrative, and programmatic documentation/information that detail and support the ongoing legacy of Pro Arts.

About Pro Arts:

Pro Arts is an Oakland-based regional organization that encourages change in and through the arts to invigorate our communities. Pro Arts' vision is to inspire creativity, community and change. Celebrating our 40th Anniversary in 2014, we've evolved into a vital artistic hub for Oakland and the Bay Area. We engage public audiences, artists, and youth in and through the arts via three key program areas: Visual Arts, Arts Education and Artist Services. Annually, Pro Arts produces over 20 exhibitions, exhibits over 600 artists, and conducts over 700 art classes for youth.

Duration of Internship: 4 months (minimum) – 12 months


  • Support information management/Policy Review
  • Archive press and promotional materials for exhibitions and programs
  • Support Artist Services and calendaring for programming
  • Support database management
  • Web analytics


This is an unpaid internship, but can be arranged for school credit. Hours and days are negotiable; ideally interns can commit 12 hours/week over 4 to 12 months. Pro Arts’ regular gallery hours areTuesday to Friday 10am-5pm and Saturday 11am-4pm. The gallery is also open until 9pm the First Friday of everything month.


  • Possess a BA minimally, MA-candidate preferred
  • Have completed course work in art history, contemporary art or related field such as library/organizational sciences.
  • Have an interest in contemporary art and non-profit art spaces
  • Possess strong computer skills, including a familiarity with MS Office Suite , Adobe Acrobat Reader.
  • Have excellent communication skills
  • Be able to work independently, thoroughly and with attention to detail; and possess a professional demeanor

Application Requirements:

  • Cover letter
  • Resume, including relevant course work descriptions;
  • One-page, single-sided typed essay that explains your interest in Archivist/information Management.
  • Two reference contacts, one personal/professional and one academic/professional, provide their name, title, relationship, email and phone number.
  • Application deadline is ongoing

Applications can be received in hard copy or email:

Hard copy to be delivered either in person or by mail to 150 Frank H. Ogawa Plaza, Oakland CA 94612; Email applications should be sent to with “Archivist/Information Management Intern” in the subject line.

Apply by email

Arts Council Napa Valley 501(c)3 is funded in part by the California Arts Council, a state agency, and the National Endowment for the Arts, a federal agency.


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